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Waste management plan

The event organiser bears the main responsibility for organising waste management at and cleaning up the venue after the event.

A dedicated waste management plan is required in the case of large events, particularly if food and drinks are served at the event. The plan may also be required in other conditions, or authorities may explicitly request it. The event organiser must have the plan approved by the City of Tampere Environmental Protection Unit at least 30 days before the event begins.

Every event produces waste, which is why we recommend drafting a waste management plan even if the nature of the event does not require its approval. We advise the event organiser to write an internal memo on the kind of waste that will be produced at the event, how to reduce the amount of waste produced and how the disposal of the waste produced is arranged.

Among other things, the waste management plan must include the following information:

  • An estimate of the number of people attending and waste produced at the event (in kg or tonnes) according to types of waste (e.g. mixed waste, cardboard, organic waste, metal, glass);
  • Number of waste collection bins and their locations according to types of waste on the venue map;
  • Waste sorting instructions for waste collection stations;
  • Frequency of emptying the waste collection bins (at an event that takes place during several days);
  • Waste collection company;
  • Waste collection and disposal on and around the venue during the event;
  • Cleaning up the venue and its surroundings after the event;
  • Contact information of the person responsible for the event, including a phone number on which to reach them during the event.

Waste management at an event is subject to municipal waste management regulations. If the amount of waste produced at the event exceeds 50kg, we recommend separating at least cardboard and organic waste. If the amount of waste that can be burned for energy exceeds 50kg, it is a good idea to separate it as well.

The Finnish Waste Act lays down the order of priority of waste management. First priority is given to minimising the amount of waste generated, and second priority to re-using or recycling or otherwise recovering any waste that is generated. If re-using, recycling or recovering is not possible, the event organiser must arrange for the disposal of the waste generated at the event.

For further information and assistance in filling out any forms in Finnish, please contact the Visit Tampere Event Services team.

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